ALL CANNINGS COMMUNITY STORE ASSOCIATION LTD DATA PRIVACY NOTICE

Who are we?

All Cannings Community Store Association Ltd (hereafter “we”, “the Shop” or “ACCSA”) is registered with the Financial Conduct Authority under the Co-operative and Community Benefit Socieites Act 2014, reg No 29924R and our registered address is The Shop, The Street, All Cannings, Wiltshire SN10 3PA.

What personal data does ACCSA hold?

We collect personal data from members (shareholders) of ACCSA, non-members (individuals who have expressed an interest in the activities of ACCSA and volunteers (members or non-members who help ACCSA to achieve its aims).

The personal data we hold consists of names and contact details (including postal address, telephone number and e-mail address).  For members, the personal data we hold also includes details of shareholdings.

If we change the extent of the personal data we hold, we will inform you.

Why does ACCSA hold this data?

We hold this personal data so that we can communicate information about the aims and activities of ACCSA to interested parties.

Additionally, for members, we hold information about shareholding and values so that we can properly administer our register of members, inform members about ACCSA meetings and other ACCSA business.

How has ACCSA acquired this personal data?

You, members and non-members, have provided your personal data on share application forms and/or by expressions of interest in the aims and activities of ACCSA.  We have not acquired personal data from any third-party source.

How do we use personal data?

We use personal data to:

·       Administer ACCSA and its membership

·       Produce accounts and records

·       Generate mailshots (physical and electronic) informing you of ACCSA’s activities

·       Produce formal communications to our members

·       Communicate with our volunteers and supporters

We analyse the personal data we hold based on:

·       Financial investment by members in ACCSA by the way of shares

·       Specific interests expressed by individuals (potential future use)

to target our communications appropriately to members and non-members, and to report our activities effectively to our members.

We do not use any automated methods for analysing personal data for decision making or profiling.

How long do we keep personal data?

For non-members, we keep your personal data until you opt out of receiving our communications.

For members, we keep your personal data during your relationship with ACCSA.  If you end your membership (subject to the rules of ACCSA), we will retain your personal data relating to your past shareholding to the extent that we are required to do so by the relevant authorities.

Who has access to and/or processes the personal data?

Full personal data is accessed and processed only by ACCSA’s elected committee members and paid staff as authorised by the committee.  Names and telephone numbers of ACCSA volunteers are available to committee members, paid staff and other volunteers for purposes of managing ACCSA’s daily rota.

We will not share personal data with any third party without first obtaining your express permission which we be recorded in writing including e-mail.

Legitimate interest and withdrawal of consent

It is in the legitimate interests of ACCSA to collect and process the personal data of members and non-members, as described in this Notice; both our members and non-members have provided personal data in the form of contact information in the expectation that we will communicate with them about the plans and activities of ACCSA.  Our members have provided additional personal data because it is needed for ACCSA to maintain the required level of information about its shareholders, as described above.  As the extent of the personal data we hold is very limited, there is minimal potential impact on your privacy.

In all communications we will provide you with the opportunity to opt-out of future communications (except where keeping that information is a requirement of your membership of ACCSA).

Can I see my personal data?

Yes, on request, we will send you a copy of your personal data that we hold.  We will not make a charge for this service except where it is excessively requested.

Security of personal data

We protect your personal data that we hold against loss or unauthorised access through use of backup and secure passwords.

Your right to complain

You have the right to complain about our collection, retention or processing of your personal data.  If you wish to complain, we ask that you first do so to the Secretary of ACCSA so that we may try to resolve your complaint within ACCSA.  Please e-mail the Secretary at allcanningsshop@gmail.com making the e-mail “FAO The Secretary”.

Should you wish, you may complain to the supervisory body for data protection in the UK which is the Information Commissioners Office (ICO).  See www.ico.org.uk/concerns/